Members may download one copy of our sample forms and templates for your personal use within your organization. It was created to assist you while you are recovering. Student Vaccine ExceptionRequests:Whenever possible, students should submit vaccine exceptionrequests to OIE at least 30 days in advance of Pre-Entrance Health Requirement Deadlines and OIE will do its best to respond in a timely manner. Companies, however, have a leg up on public-sector employers when it comes to dealing with religious challenges to vaccine mandates. The University may suggest an alternative accommodation it deems reasonable to accommodate a request. Sabbath observance is so important to Adventists that it is part of our churchs name, i.e., Seventh-day.. Religious Accommodation Request Resolution Employee (identified below) has requested an accommodation related to a religious belief, practice, and/or requirement. An official website of the United States government. I have the interest of the company at heart. Don't be afraid to gently question the sincerity of the religion. a permanent position. Please log in as a SHRM member before saving bookmarks. The letter should make it clear that you are requesting reasonable accommodation in view of your religious beliefs. [Company name] (the Company) has engaged in good faith written and/or oral communications Please bear in mind that I do not request to have the Sabbath off in order to have an extra day at home to catch up on odd jobs or to engage in recreation or amusements. Sample Accommodation Request Letter: Allergies Date of Letter Your name Your address Employer's name Employer's address Dear [Insert employer's name here]: Given ongoing construction in our building and increased dust from it, my allergy symptoms have greatly increased. I am writing this letter to submit a request for accommodations in the workplace. var currentLocation = getCookie("SHRM_Core_CurrentUser_LocationID"); For that reason, I am requesting a religious accommodation, under Title VII and any similar [state where employer located] state law (s), that will excuse me from having to receive a COVID-19 vaccine, and further request that no adverse employment action be taken against me on account of my religious beliefs. As you consider these examples, you may find it helpful to review How to Disclose a Disability and Request Accommodations in the Workplace on JANs page for Individuals, which also provides more information about the Americans with Disabilities Act (ADA). Thank you for your consideration and understanding in this matter. I would like to suggest the following accommodations to address this issue: Please let me know if you need additional information or would like to discuss additional ideas. An applicant or employee to practice or observe his or her religion. The other employees may wind up leaving due to the extra workload. You have successfully saved this page as a bookmark. Questions regarding applying for housing should be directed to Housing Operations at (410) 516-7960 or housing@jhu.edu. }); if($('.container-footer').length > 1){ However, unless the disability or the need for accommodation is obvious, it is the . Below is a guide with suggestions and sample answers to help you complete your COVID vaccine religious exemption request using the Department of Defense 'DD 3177 Religious Exemption Form' along with notes to help you avoid the obvious "pitfalls" weaved into this document to undermine your ability to obtain a religious exemption. 3. There are many types of accommodations. I observe the seventh-day of the week (Saturday) as the Sabbath as taught by my church in harmony with the Old and New Testament teachings of the Bible. 3. The Justice Centre does not have a standard template to address such individual beliefs. 4. Similarly, Title VII of the Civil Rights Act of 1964 requires an employer to accommodate an employee's sincerely held religious beliefs or practices unless . Train managers to recognize religious exemption requests and to refer them to HR. Employees requesting a religious accommodation shall immediately contact their local Equal Employment Opportunity Coordinator. Click the link TO DOWNLOAD A RAMADAN RELIGIOUS ACCOMMODATIONS REQUEST TEMPLATE. I am a Seventh-day Adventist, and I observe the Sabbath as a day of rest and worship from sundown Friday to sundown Saturday. Contact the University Chaplains Office only if there is a conflict in making the accommodations for a religious/cultural observance. A letter from a religious leader of the faith community to which the student is a member stating the need for an exemption. Build specialized knowledge and expand your influence by earning a SHRM Specialty Credential. The religious accommodation request, if filed with an employment agency, may be submitted to the agency to whom the employee currently has a personnel management relationship. For accommodation ideas by disability or limitation, visit JANs A to Z page. This catalog is the document of authority for all students and includes undergraduate, graduate, law, and medical students. As a starting point, JAN offers general guidance about writing an accommodation request letter, which lays out possible elements to include in the body of the letter. In order to establish the existence of a religious objection, it will be necessary for the individual to have specific religious beliefs which would be violated in a non-trivial way by receiving a particular vaccine. Employer Letter Example: Vaccine Mandate Objection No authorship claim or copyright asserted.A letter that also came to me via a route like a letter in a bottle. }\_e1~PyxxC|~t#;w#~0?Op|*h UAYIcW_}qWXz.fqw~zyW4iqCg+ty{%45&r4ZU PtYI}H{R=PRI^K$L*)W[XRdY\v 6jTl.e>A(SO>=q&>y$%\5/X1,oFfs5y4"]bu{HcO&9YEK~)1)r% m!xb11L kTIOrc~?(w4"9qoPA If that effort fails or if the particular University office has questions, students may submit an online request for reasonable religious accommodations. For incoming students, a request must be made at the earliest possible opportunity after admission. If an employee asks for time off on Saturdays to attend a religious service but also is known to attend a drag racing club then, the employer can push back and ask if the worker will attend the religious service or the drag race. Example Letter "Religious Reasonable Accompaniment Form" Please print or type the enclosed Letter, and attach it to the Religious Reasonable Accommodation form and fax it to: New Jersey Department of Corrections. An employee may Notice of Liability Sample Letter. This letter is in reply to your request for accommodation approval. I look forward to hearing from you soon regarding this request. $("span.current-site").html("SHRM MENA "); Religious Exemption letter. A commander may require immediate compliance of an approved accommodation only under exigent circumstances and in furtherance of a compelling government interest due to operational necessity,. PO Box 81489 Middlesex, NJ 08 Fax Number: Your accommodation request will be reviewed by your . Requests for religious accommodations must be assessed on a case-by-case basis, considering the unique facts; the nature of the requested religious accommodation; the effect of approval or denial on the Service member's exercise of religion; and the effect of approval or denial on mission accomplishment, including unit cohesion. You are encouraged to submit your request for accommodation ten (10) business days following implementation of the vaccination policy. Religious beliefs may exempt you from participating in certain functions or completing certain actions. 1-800-669-6820 (TTY) if there are additional services at other times, or services offered on campus versus at a home congregation). The point of dedicating a page for accommodation requests is for your client to know your business more intimately like they know every inch of their personality. I am grateful for my job, and always strive to do my very best at work. Be aware of differences in state law. But for employees who need more ideas, the following examples offer additional guidance about how to communicate the need for an accommodation for various types of medical conditions. Your session has expired. The interactive process starts when a student or employeesubmits a religious accommodation request. Additional information may be requested if needed to evaluate the request. Dear Professor [last name], I am enrolled in your course [course number]. In addition, it . . I have been having medical issues that have affected my mood, sleep schedule, concentration, and focus. Please note:To receive a religious accommodation, the religious observance must be one required by one's religious tradition. CBP Applicant: An applicant requesting religious accommodation for any stage of the application process must submit a request for religious accommodation to the Indianapolis or Minneapolis Hiring Center, as applicable. Change employee to a shift or department that does not operate on Friday night or Saturday. Professional Studies and Executive Education, American University's United Methodist Affiliation, submit an online request for reasonable religious accommodations. The description of the [modified/alternate] employment is as follows (include description of accommodation here): This is a temporary accommodation, not. I identify as an observing [religious affiliation], and I am writing to request that you make accommodation for my religious observance this semester in accordance with the college's attendance policy. info@eeoc.gov Kosher Meal Plans: The university offers severalKosher meal plan optionsthat can be used at the The Taam Tov section of theHopkins Cafe. Other objective reasons that a request isn't for religious reasons might include if the worker says he or she only puts organic substances into his or her body, defining organic substances as those that come from dirt. Some examples include: Permitting a student or employee to take a particular day or time period off for a religious holiday; Permitting flexible scheduling; and Providing a student or employee with a time and place to pray. Moreover, I am informed that the Federal Courts have held a reasonable accommodation is one that eliminates the conflict between the job duties and a workers religion. There is no public health emergency. Send religious accommodation letter sample via email, link, or fax. The Interactive Process is the way in which employees, supervisors, and their departments arrive at a reasonable accommodation. Subject: Assertion of Religious Exemption to Vaccination and Request for Accommodation.